Payroll

Payroll Contact:

• Email: Payroll@pacourts.us
• Phone: 717-231-3325
• Fax: 717-231-3299

Form I-9 Training/Guide:

• Employee completes page 1 (N/A must be written in spaces that do not apply)
• Employer representative:
  • Reviews page 1 and accepts valid ID documents
  • Completes page 2
  • Forwards completed document and scanned ID documents to payroll no later than three days after the employee starts (day 1 is best practice)

Payroll Tax and Direct Deposit Forms:

• Federal - Send completed form to payroll:
• • IRS W-4 Form
  • Purpose: Update your federal withholding.
    Use this link to help complete the form: IRS Federal Withholding Estimator
• Local - Send completed form(s) to payroll:
• • Address Change Form (Residency Certification Form)
  • Purpose: Update your address and local withholding. Required when you move, even if your local taxes do not change.
    Use this link to help find the PSD codes and rates: Municipal Statistics
• • Certification of Assignments Working IN Philadelphia Form
  • Purpose: Report hours worked timely when working in Philadelphia more than 15 days a year and your standard office location is outside of Philadelphia.
• • Certification of Assignments Working Outside of Philadelphia Form
  • Purpose: Philadelphia office employees (who reside outside of Philadelphia) must timely report hours when on Judiciary assignment outside the city.
• Direct Deposit Change Form - Send completed form(s) to payroll.
• • Note: adding a new account without a voided check or verification of account details from your financial institution will cause a delay in account setup due to sending prenote (test) deposits to verify accuracy of the account.

Additional Links:

• Public Service Loan Forgiveness Program (PSLF) - Administered by the federal government for people who work in public service in federal, state, tribal, or local government, or for a non-profit organization.
  
  Please use the following link to learn more and complete your application: Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid.
  
  If you will be applying, please use the following details regarding our legal entity:
  
  
  • Name: Administrative Office of PA Courts
  • EIN: 23-6004858
  • Address: 601 Commonwealth Ave Suite 1500, Harrisburg, PA 17106-1260
• PA 529 Plan - Pennsylvania's Tuition Account Program
  
  
  • Guaranteed Savings Plan: https://www.pa529.com/guaranteed-savings-plan/
  • Direct Investment Plan: https://www.pa529.com/investment-plan/
• Dependent Care Account Employee Information Booklet
  
  
  • Summary of the program
  • Employee enrollment, eligibility, and reimbursements
  • Frequently asked questions
• Dependent Care Forms - Send completed form(s) to payroll:
  
  
  • 2023 Dependent Care Account Open Enrollment Form
  • Dependent Care Account Claim Form
  • Dependent Care Account Deduction Change Form
• Qualified Transportation Expense Claim Form - Send completed form to payroll:
  
  Purpose: Reimburse your Qualified Transportation Expense
• Deferred Compensation - Change retirement payroll deductions based on plan and IRS rules, log into State Employees' Retirement System (SERS) website: www.sers.pa.gov
  
  Call SERS at 1-800-633-5461 as soon as possible if you are actively considering retirement and want to explore your options. This can be a lengthy process due to HR, payroll, and retirement system deadlines.