Payroll

Dependent Care Account Employee Information Booklet –  This document provides a summary of the program as well as answers to questions regarding employee enrollment, eligibility, and reimbursements. Frequently asked questions are also included within the document to address more specific questions that employees considering enrollment in the program may have.

• 2022 Dependent Care Account Open Enrollment Form  
• Dependent Care Account Claim –  This form is used to submit claims for reimbursements from your Dependent Care account.  This form can be filled out online and printed.  It must then be signed and submitted to the Payroll Unit for processing.
• Dependent Care Account Deduction Change –  This form is used to report changes to your Dependent Care Account deduction as a result of a qualified change of status event.  This form can be filled out online and printed.  It must then be signed and submitted to the Payroll Unit for processing.
• Dependent Care Account Initial Enrollment Form –  This form is used to enroll in the Dependent Care Account Program.  This form can be filled out online and printed.  It must then be signed and submitted to the Payroll Unit for processing.

Qualified Transportation Expense Claim –  This form is used to submit claims for reimbursements from your Qualified Transportation Expense account.  This form can be filled out online and printed.  It must then be signed and submitted to the Payroll Unit for processing.

Residency Certification Form –  This form is to be used by employers and taxpayers to report essential information for the collection and distribution of Local Earned Income Taxes to the local EIT collector. This form must be used by employers when a new employee is hired or when a current employee notifies employer of a name or address change. Use the Address Search Application at dced.pa.gov/Act32 to determine PSD codes, EIT rates, and tax collector contact information.

IRS W-4 Form –  Use this form to make changes to your Federal Withholding amounts.  The form can be filled out online and printed.  It must then be signed and submitted to the Payroll Unit for processing.

Local Service Tax Exemption Form –  Act 7 of 2007 provides for exemption from the Local Service Tax for employees whose total earned income for all sources within the municipality where they are employed is less than $12,000.  If you believe you qualify for exemption, you must complete the Application for Exemption and submit it to the AOPC Payroll Office and to the municipality where you are employed.

Certification of Assignments Working IN Philadelphia  –  All employees that have an office location outside Philadelphia, traveling into the city of Philadelphia for work, are subject to the Philadelphia non-resident tax rate on wages earned while working in the city. Anyone working in Philadelphia for more than 15 days a year is required to report all time worked in Philadelphia to Payroll within two weeks of each work assignment on this form. These wages will be taxed at the Philadelphia non-resident rate.

Certification of Assignments Working Outside of Philadelphia  –  Non-resident Philadelphia office employees are required to pay the Philadelphia wage tax at the non-resident rate on all wages earned, unless on Judiciary assignment outside the city. This includes wages earned working from home, lump sum merits, vacation, holiday and sick days, as well as leave payouts upon termination. Working from home at the employee's convenience is not a Judiciary work assignment outside the city and cannot be considered working outside of the city. Philadelphia non-resident employees will have wages withheld at the Philadelphia non-resident rate for all hours in a pay period unless hours worked outside the city of Philadelphia are reported to Payroll on this form within two weeks of the work assignment.

Deferred Compensation –  To change/stop/start existing payroll deductions for deferred compensation, employees currently enrolled in the deferred compensation program should log on to their account on the State Employees’ Retirement System (SERS) website (www.sers.pa.gov) within the Deferred Compensation Plan Account Sign In.

If you are actively considering retirement and want to explore deferring from your leave payout, please call SERS at 1-800-633-5461 as soon as possible.  There are a number of HR, payroll, and retirement system deadlines involved, which can cause this to be a lengthy process.

Mailing Addresses:
Correspondence:	P.O. Box 67013 Harrisburg, PA 17106-7013
Payments/Deposits:	P.O. Box 67012 Harrisburg, PA 17106-7012
Visa® Payments:	P.O. Box 67010 Harrisburg, PA 17106-7010
Overnight Delivery:	1 Credit Union Place Harrisburg, PA 17110
Telephone:	717-234-8484 (Harrisburg Area) or 1-800-237-7328 When calling PSECU, you may be asked if you work for the State by which they mean the Executive Branch. So that your call is handled correctly, you should indicate that you work for the Judiciary.
Web Address:	https://www.psecu.com/

Guaranteed Savings Plan
Mailing Address:	PA 529 College Savings Program Guaranteed Savings Plan Processing Center P.O. Box 55463 Boston, MA 02205-8114
Telephone:	1-800-440-4000
Web Address:	https://www.pa529.com/guaranteed-savings-plan/
Direct Investment Plan
Mailing Address:	PA 529 College Savings Program Investment Plan Processing Center P.O. Box 55378 Boston, MA 02205-5378
Telephone:	1-800-440-4000
Web Address:	https://www.pa529.com/investment-plan/